Logistics for February 2003 PolCom

There will be a Policy Committee Meeting taking place in Arlington, Virginia at the National Science Foundation on May 19- 20, 2003.

The address of the National Science Foundation is:

The National Science Foundation
4201 Wilson Boulevard
Arlington, VA 22230
Telephone: (703) 292-5111
Fax: (703) 292-9022

The Policy Committee Meeting will take place in the two following locations:

Monday, May 19th - National Science Foundation, room 515II, Stafford II.
Tuesday, May 20th, - Arlington Hilton Towers, Matisse/Davin room.

For those of you who will be traveling here are the current travel procedures:

Flight Arrangements:

UCAR's travel agent is Kris Marwitz, she can be reached at (303) 449-9050 ext. 1446 or by e-mail at krism@bouldertravel.com. You can book airfare through her. Please try to do this no later then the April 18, 2003 as the cost of airfare increases the longer we wait. Airfare for committee members will be direct billed to Unidata.

Rental Car:

Boulder Travel will also arrange a rental car for you if needed. This will also be direct billed to Unidata for all of our committee members. UCAR's insurance policy covers our travelers' auto insurance for business travel. You will be responsible for insurance for any personal travel associated with the trip. Please do not accept insurance for business travel from the rental company; we cannot reimburse additional auto insurance. For more details, please see Unidata's travel web page.

Lodging:

Rooms are being held for you at the Arlington Hilton Tower. Sponsored guests will not need to contact the hotel. I will make all of your lodging arrangements for you. (Guests paying for their own travel should contact the hotel directly.) Please respond to me by April 18, 2003 with your lodging requirements. This should include arrival date, departure date, and any personal travels days. Aside from personal expenses such as movies and room service, hotel bills for sponsored guests will be direct billed to Unidata.

The following is the address for the Arlington Hilton Towers:

Arlington Hilton Towers
950 North Stafford Street
Arlington, VA 22203
Telephone: (703) 528-6000
Fax: (703) 812-5127

Additional Information:

Please see Unidata's travel web pages for more details. On the travel site you will see that there is a page especially for Policy and User Committee Members. This web page should contain information to answer all of your travel questions. If not, then please do not hesitate to ask me. I can be reached by telephone at my direct line of (303) 497-8643 or you can reach me by e-mail at sherri@unidata.ucar.edu.

Policy Committee Working Dinner:

The Policy Committee Working Dinner will take place on Monday, May 19th at 6:00PM at the following restaurant:

McCormick & Schmick's Seafood Restaurant
1652 K Street, N.W.
Washington, D.C.
Telephone: (202) 861-2233

(For more information please contact Sherri)

You may generate directions at:
http://www.mapquest.com